Judges, for example, are required to sign a large amount of documentation for each case they hear. Physically signing each of these documents with a "wet" or "ink" signature can be a hassle. Receiving a faxed order, signing the document, and faxing it back can take a substantial amount of time. As a result, judges lose work hours that could be spent hearing additional cases.
The workflow associated with all court processes can delay information being delivered for vital cases. This causes problems not only for judges and clerks, but also for administrators, looking to improve circuit court logistics. It can take days or weeks for all the parties to sign a document if judges must move between courthouses in different counties. For certain forms that must be signed by certain deadlines, this process puts added stress on the judges and costs the court system time and money.
Electronic signature technology operates through a secure web interface to allow for easy signing and processing of court documents from anywhere. Document exchange, storage, and signing technology, integrated with a court's existing internal network, can be a powerful tool to harness optimal security and efficiency. In addition to providing the standard login and password gateway to access the network, 256 bit encryption ensures that the document is transmitted and stored with the highest possible level of security.The following diagram illustrates how cloud technology with encryption makes storing, signing, or transmitting court order forms easy and secure: